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Introduction

Real property assets, both owned and leased, are important and must be managed wisely. Law, regulation, building and life safety codes all impact our stewardship of these public assets. Those real property stewardship responsibilities are best served by centralized oversight that ensures "due diligence," consistent with University physical master plans and efficient use of all facilities resources.

The Vice President for Business Affairs and Chief Financial Officer (VPBA/CFO) is responsible to the President for real estate management. The VPFB executes real property asset management through the Associate Vice President of Planning Construction and Real Estate (AVPP&C and RE) and Real Estate department staff.

Project Initiatives and Approval Authority

Only the Executive Vice President/Provost, Vice Presidents, Deans, or subordinates delegated that authority in writing, may initiate a real estate request. Examples include:

• Real property acquisitions or sales,
• Rights-of-Way, easements, and rights-of-entry,
• Land dedications and vacations,
• Facility Use License Agreements,
• Real estate initiatives involving public-private partnerships,
• Real property leases including off-campus leases or on-campus leases of UNLV facilities to other NSHE institutions or outside entities,
• All real estate contracts, regardless of fund source or donation of in-kind charitable gifts, must be reviewed and approved by the VPFB/CFO and/or President, and
• Commodity approval for all real estate procurements including studies, estimates, appraisals, modifications, tenant improvements, etc. must be obtained through the Real Estate department prior to execution by Purchasing.

Process

The project initiator should contact the Real Estate department by telephone or email. Depending on the scope and complexity of the real estate project initiative, the following project considerations may require evaluation:

• Property Fair Market Value appraisal
• Property description, maps, drawings, etc.
• Facilities project requirements (if applicable)
• Specified fund source(s)
• Intended owner (State, Nevada System of Higher Educations (NSHE), UNLV Foundation, UNLV Research Foundation, etc.) or lessor
• Schedule or occupancy deadlines
• Procurement Plan (purchase or lease, including review of contract/ lease terms)
• Board of Regents and/or Chancellor notification and approval requirements
• Other NSHE approval requirements
• Operation and Maintenance (O&M) budget considerations
• O & M formula funding implications (staff and $ including interim funding considerations)
• State Public Works Board considerations
• Building, ADA, and Life Safety Code considerations
• Phase I, Environmental Site Assessment
• Title, metes and bounds survey, asbestos survey, and easements (if any)
• Site considerations and consistency with the Master Plan
• Confidentiality considerations
• Additional relevant issues

Space Planning and Allocation

The responsibility for reviewing and making recommendations for campus space uses, needs, and proposed use changes, for both owned and leased property has been assigned to the Executive Director of Space Planning, Office of the Executive Vice President and Provost. When appropriate, the UNLV Space Committee shall review the requested Real Estate projects and provide a written evaluation and recommendation for each project.