Employees should submit car rental requests for their supervisor’s approval through Workday via a Spend Authorization before traveling and an Expense Report for reimbursement after travel.
Use the Workday Job aid for step-by-step directions on submitting and .
Rentals may be procured for employees by Pcard, personal credit card or purchase order.
Reservations using a PCard
Car rental reservations are only available for employee drivers.
For rentals using a PCard, you must present the PCard at the time of the rental. If this option is not possible for the rental in question, please obtain a purchase order from UNLV Purchasing.
Do not place PCards “on file” for rental purposes, they must be presented at the time of pickup.
Reservations using a Purchase Order (PO)
Car rental reservations are only available for employee drivers.
Direct-bill accounts may take three to five business days to establish.
Submit a Requisition to UNLV Purchasing to establish a purchase order for the one-time rental or for open-end annual use.
To reserve a vehicle, complete the following:
- Login to using your ACE ID
- Select Accounts Payable / Travel / Car Rental Policy
- Select the preferred agency and enter the booking code:
- Enterprise and National Car Rental: Booking code automatically applied at booking site
- Hertz Car Rental: CDP booking code 88103
Vehicle Delivery to UNLV
The Enterprise location on Paradise Avenue will provide rental car delivery. Rental may be contracted using Purchase Order or PCard.
If a PCard is used for vehicle delivery, a PCard must be presented to the rental agent for confirmation and rental charge. If using another person’s PCard for payment, that person must be present at the time of delivery to present their PCard to the rental agent.
Upon arrival back to campus contact the branch immediately to note the return, date and drop time for the vehicle for accurate charges to be determined.