• Candidates are to make their own travel arrangements. Candidates should be reimbursed for all expenses.
  • Candidate travel is audited and treated like out-of-state travel unless traveling within the state (over 75 miles from interview location). Candidates are subject to the same lodging and meal per diem rates via the .
  • Prior to travel, obtain approval for circumstances/requests (extended stay, rental car, lodging exception, special accommodations, and companion travel).
  • Contact the ADA Compliance Office at 702-895-1879 for special accommodations.

Reimbursements to candidates are submitted on an and must include the following:

  • UNLV search and position number.
  • Original itemized receipt(s) showing the method of payment outlined in UNLV Receipt Policy.
  • Candidate schedule of events such as time of interview & time of recruiting meals.

Qualifying Reimbursements

Airfare
  • Airline itinerary must show dates and times of departure and arrival and method of payment. 
  • Cost of roundtrip airfare from home city to Las Vegas, and back to home city
  • Candidates wanting to fly from or to a different city would only be reimbursed up to the cost of roundtrip airfare from/to their home city.
  • Candidates should make and pay for their own travel arrangements rather than use the PCard or any other university account.
Lodging
  • Itemized hotel bill showing zero dollar balance and method of payment.
  • Lodging nightly rates according to current GSA rates. 
    • For overages is required
  • Candidates should use a non-gaming facility.
Public Ground Transportation
  • (i.e. taxi, shuttle, Uber etc.) valid receipt(s) required.
Personal Vehicle Mileage
  • Requires vehicle log and Mapquest or Google map route 
  • Reimbursed at the standard IRS mileage rate for the convenience of the university or half the IRS mileage rate at the convenience of the candidate.
Meal Per Diem

Candidate reimbursement/travel expenses may be charged to state funds, although the use of non-state funds for candidate expenses when available is encouraged.

Reimbursements may not be made for:

  • Upgrade to the Business Select level
  • Early bird check in
  • Travel insurance
  • Non-mandatory seat selection
  • Fees for more than one checked bag
  • TSA pre-check or similar fees 
  • Tips or gratuities
  • Room service
  • Personal phone charges (non-UNLV business related)
  • Personal incidentals
  • In-flight meals
  • Unapproved overage of GSA lodging rate for interview city/county
  • Travel cancellation fees