Travelers must obtain an airline itinerary for their travel. Itineraries establish:

Airline itinerary should include the following information:

  • Passenger name
  • Destination(s)
  • Flight departure and arrival dates and times
  • Class/type of seat purchased
  • Method of payment outlined in Receipt Policy

  • The traveler must reimburse UNLV for the following costs, if purchased through a university account:
    • Business, First Class, Select level, etc.
    • TSA Precheck costs
    • Early bird check in
    • Flight insurance
    • Fees for more than one checked bag, etc.
  • An affidavit of lost receipt cannot be used in place of an airline itinerary.
  • The traveler may be required to reimburse department for any forfeited airfare charges (regardless of airline) due to traveler error.

Those traveling on a federally funded sponsored programs grant, must use a certified for all transportation and air cargo services. Visit the for more information.

Departments may authorize/approve accommodations for a medical disability or other special need. To establish the existence of a disability and request reasonable accommodation under the ADA, an employee must complete and submit a request through the Office of Equal Employment/Tite IX

Traveler may purchase internet service for business purposes only. Justification must be attached to the Expense Report stating that the Internet was used for university business purposes. (Receipt policy applies)

NSHE has an agreement with Southwest Airlines for discounted pricing on qualified flights.

  • Discounts are available for all flights that originate from Las Vegas or Reno and arrive at all Southwest destinations.
  • Flights that travel between Las Vegas and Reno should always be booked using Southwest’s Online Corporate booking tool
  • Travelers can also rent vehicles from a state contracted rental agency through Southwest

Travelers should familiarize themselves with before booking to avoid forfeiting reimbursement due to traveler error.

  • "Wanna Get Away" rate, may reflect a 3% discount (if discounted seats are available).
  • "Anytime" rate will display a 15% discount (if discount seats are available).

  1. Book travel through
  2. Verify eligibility with the following information
    1. Corporate ID: 99489493 (or internal department account ID)
    2. Account No.: Your individual Rapid Rewards #
    3. Password: Your individual Rapid Rewards password

Several commercial airlines allow the accumulation of free bonus flight points to travelers based on miles flown or as an inducement to travel with that airline. Any flight bonus points received by the State agencies or State employees as a result of State-paid air travel shall, whenever possible, be used by the agency to meet State travel needs in accordance with S.A.M. Section 0217.

Travelers may use other than coach-class airline accommodations when the origin and/or destination are outside the contiguous United States and if the scheduled flight time, including non-overnight stopovers and change of planes, is in excess of 14 hours.

Reference