Transaction Type Date State All Other Notes Contact for Assistance
Planning and Construction
Work Requests project budget > $50,000 and
< $100,000		 3/8/2024       Planning and Construction
(702-895-2500)
Work Requests project budget < $50,000 3/15/2024       Planning and Construction
(702-895-2500)
Purchasing and Contracts
Purchase requisitions =/> $50,000 3/15/2024 x     Your department buyer direct or
the Purchasing Office (702-895-3521) purchasingunlv@unlv.edu
Purchase requisitions < $50,000 4/12/2024 x     Your department buyer direct or
the Purchasing Office (702-895-3521) purchasingunlv@unlv.edu
PCard transactions 5/31/2024 x   To ensure transactions are captured in the current fiscal year, any purchases using state funds should be placed by May 31. PCard Office (702-774-2273) pcardunlv@unlv.edu
PCard transactions 6/1/2024 - 6/30/2024 x x Cardholders should verify procurement card transactions daily (but no later than July 5th) to ensure funds (especially state-funded) are reflected in the current year. PCard Office (702-774-2273) pcardunlv@unlv.edu
PCard transactions 7/5/2024 x x PCard charges that should post to FY24, please make sure to change Document Date prior to 6/30/2024. From the “Verify Procurement Card Transaction” business process, click on “Information Tab”, and “Edit” to change the “Document Date” of your PCV prior to June 30, 2024 date. PCard Office (702-774-2273) pcardunlv@unlv.edu
Receipt of all goods or services - all accounts 6/30/2024 x x   purchasingunlv@unlv.edu

Open-ended Purchase Orders

 7/12/2024 x x All open-ended purchase orders will be
closed by no later than July 12, 2024.		 purchasingunlv@unlv.edu

Note: Departments will be able to enter FY25 requisitions on June 1, 2024
Administration
Telecommunications work order submission 5/10/2024 x     Telecommunications Services
(702-895-1800)
Telecommunications work order submission 6/14/2024   x   Telecommunications Services
(702-895-1800)
Delivery Services work order submissions 5/10/2024 x   Shipping authorization forms rec'd after 5/10 must use a non-state account Delivery Services (702-895-3212)
Facilities work order submissions 5/10/2024 x     Facilities Help Desk (702-895-4357)
Reprographics work order submissions 6/21/2024 x     Reprographics & Design Services
(702-895-3213)
General Accounting
Expense reassignments charging state funds - including Payroll Accounting Adjustments
(From non-state to state accounts)		 4/10/2024 X X

Contact Financial Planning, Budget & Analysis prior to submitting expense reassignments from non-state to state (FD1xx) - includes FD892. Non-approved reassignments will be returned.

 fpba@unlv.edu
Expense reassignments - all other accounts (state to state; or non-state to non-state) 6/28/2024 x x Only from state to state or non-state to non-state or reassignments associated with clearing account FD892 to a non-state journals@unlv.edu
Payroll accounting adjustments for budget date prior to 5/31/24 (state to state or non-state to non-state; or reassignments associated with clearing account FD892 to a non-state)  6/14/2024 x x

Only from state to state or non-state to non-state or reassignments associated with clearing account FD892 to a non-state

 journals@unlv.edu
Payroll accounting adjustments for budget date in June (state to state or non-state to non-state; or reassignments associated with clearing account FD892 to a non-state)  7/5/2024 x x Only from state to state or non-state to non-state or reassignments associated with clearing account FD892 to a non-state journals@unlv.edu
APPROVED service center journal transactions COB 6/21/2024 x     journals@unlv.edu
APPROVED service center journal transactions - all other accounts COB 7/5/2024   x   journals@unlv.edu
All manual journals, accounting adjustments, and payroll accounting adjustments (PAA) for FY2024 that are not approved on July 10 will be canceled.  7/10/2024   x   journals@unlv.edu
Cashier's Office
Cash receipts to Cashier's Office 3:00 pm on 6/27/2024 x x Tuesday by 3 p.m. Cashier's Office (702-895-3924) or (702-895-0480)
Direct bank deposit receipts to Cashier's Office

10:00 a.m. on 6/28/2024

 x x Friday by 10 a.m. Cashier's Office (702-895-3924) or (702-895-0480)
Accounts Payable
Independent Contractor Service Agreement (ICSAs)  6/7/2024 x x

FY2024 ICSAs must be submitted to AP qualtrics for review & contract issuance

 Accountspayable@unlv.edu
Receipt of all goods or services - all accounts 6/30/2024 x x Receipts must be completed PRIOR to initiating SIRs Accountspayable@unlv.edu
Spend Authorizations - Open and not tied to Expense Report 6/28/2024 x x All spend authorizations remaining open on 06/28/24 will be canceled Accountspayable@unlv.edu
Spend Authorizations - Partially expensed 7/5/2024 x x All partially expensed spend authorizations will be closed     Accountspayable@unlv.edu
Supplier Invoice Request - POs and Non-POs includes supplier invoices and ICSA payments 7/5/2024 x x SIR approvals must be completed and pending AP action Accountspayable@unlv.edu
Travel expense and employee reimbursements to AP 7/5/2024 x x Must have all supporting materials attached, approvals completed, and pending AP action. EXPs not in AP process will be canceled and the department will need to reenter in FY2025. Accountspayable@unlv.edu
Payroll
Final payroll cycle:
faculty/professional/grad appts		 5/31/2024 x x June 1 pay date, normal processing deadlines apply Payroll Office (702-895-3825)
Final payroll cycle: classified/students/hourly/casual labor 6/15/2024 x x June 25 pay date, normal processing deadlines apply Payroll Office (702-895-3825)
Foundation/Gifts

Transfers =/> $50,000

 5/24/2024   x

For FY24, the final transfer date for the Foundation is June 25, 2024. The Foundation must receive MTF by the following dates

Transfers < $50,000

 6/11/2024   x
Grants

Deadline to process PCard transactions, journals, accounting adjustments, travel requisitions, and PAAs.

 6/14/2024   x

 

 

Any expense that posts after July 10, 2024 must be moved off the grant. *Only applicable to grants with an end date of 6/30/2024 and prior

 7/10/2024   x