These charts provide guidance for commonly occurring participant support payments, types of forms used, and spend category/expense coding. For initial processing of participant support payments on a sponsored program first verify that there are funds allocated in the Workday grant (GRxxxx) account, please contact Lori Church, Associate Vice President, Financial Services & Controller, at lori.church@unlv.edu or 702-895-0573 to review the specific facts & circumstances to ensure proper classification.

Non-Student (or Students External to UNLV) Participant Support Payment Types
Payment Type System/Process Spend Category/Expense Coding
Subsistence Allowance Stipend Supplier Invoice Request (requires payment registration)

Spend Category:
SC0454 – Participant Support
Reimbursement - Travel Supplier Invoice Request (requires payment registration)

Expense Item – Participant Support

Or any other expense item

AND Detail Code:
DC024 – Participant Support
Reimbursement – Non-Travel Supplier Invoice Request (requires payment registration)

Expense Item – Participant Support

Or any other expense item

AND Detail Code:
DC024 – Participant Support
Paid directly to provider on behalf of participant (i.e., registration fees, lodging)

Supplier Invoice Request (or purchase requisition if exceeds purchasing threshold or group travel, etc.)

P-card

Spend category corresponding to what is being purchased such as:
SC0434 – Airfare
SC0517 – Non-employee travel

AND Detail Code:
DC024 – Participant Support
Student Participant Support Payment Types
Payment Type System/Process Spend Category/Expense Coding
UNLV Tuition and Registration Fees Financial Aid Office Disbursement

Spend Category:
SC0444 - Financial Aid

Ledger Account:
6504 – Scholarship/Fellowship
Subsistence Allowance Stipend Financial Aid Office Disbursement

Spend Category:
SC0454 – Participant Support

Ledger Account:
6610 – Participant Support
Grant - Travel (cash allowance) Financial Aid Office Disbursement

Spend Category:
SC0454 – Participant Support

Ledger Account:
6610 – Participant Support
Travel – travel reimbursement – travel in support of grant activities, conference participation Supplier Invoice Request

Spend Category:
SC0517 – Non-employee travel

and Detail Code:
DC024 – Participant Support
Reimbursement - Materials/supplies related to grant activities Supplier Invoice Request

Spend Category:
Corresponding spend item

Detail Code:
DC024 – Participant Support
Paid directly to provider on behalf of participant (i.e. conference fees, lodging)

Supplier Invoice Request (or purchase requisition if exceeds purchasing threshold or group travel, etc.)

P-card

Spend Category:
Corresponding spend item

Detail Code:
DC024 - Participant Support