Jan. 3, 2024
The following reminders are for financial administrative assistants (FAAs) and grant managers who review and approve PCard transactions with grant worktags.
Reminders
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PCard verifications cannot be edited or rescinded after they have been initiated.
- Changes can only be made after the business process is complete.
- Individuals with the cost center journal specialist role should submit changes using an accounting adjustment.
- Accounting adjustments are used to update or correct Worktags for certain operational transactions. Examples of eligible operational transactions include supplier invoices and expense reports.
Please note: If a PCard verification is on a grant and is edited after being submitted, but has not yet been completed, Workday flags the verification as rescinded and withdrawn. This causes the reversal of award cost processing, which means facilities and administrative (F&A), billables, and revenue journals are canceled.
If you have any questions, please contact your grant accountant at the Office of Sponsored Programs.